HR Manager

OKbase is a complete system for HR managers which helps manage employee activities. Our Self Service app monitors employee compliance with internal rules. It also allows HR managers to delegate part of their work directly to team leaders or employees. You are able to set and manage which alerts they want to receive throughout the day.

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Manage continuously

  • Employee evaluation
  • Recruitment
  • Incoming/outgoing employees
  • Vacation, attendance, scheduling
  • Medical checks and workplace health and security procedures
  • Training
  • Certificates
  • Business trip expense reports
  • Workplace collaboration tools
  • Benefits
  • Anniversaries

Reports

Reports are few clicks away

  • Reports made easily with a tutorial and suggestions
  • Manage with whom and how you share reports
  • Accurate and up-to-date information
  • Print contracts, payroll, etc.

Structure

Always up-to-date

  • Modern organizational structured layout
  • Workplace systematization and job description
  • Definition of management levels and duties

Legislation updates

Regular updates of legal changes in regards to Czech attendance and workplace health and security regulations

Self-service

Online canteen, meal orders, vacation requests or payslips

Payroll outsourcing

Outsource payroll and focus on your core business

Payroll outsourcing

Payroll Accountant

OKbase was designed with accountants. The system automatically monitors employee attendance and hours and generates reports. The system updates all legislation changes right before the month's end closing. Records can be edited and adjusted automatically.

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Checks

  • Actively prevent incorrect closing
  • Adjustable alerts
  • Monitoring legal limits for the employment contract and contract to perform work
  • Monitoring includes also information about previous edits

Debts and insolvencies

  • Register of garnished wages
  • Insolvency register checks

Payment orders and receipts

  • Direct deposit to all banks
  • Adjustable requests
  • More options for accounting

Figure breakdown

  • Labour costs
  • Budgeting
  • Working hours
  • Calendars
  • Number of employees

Bonuses and deductions

  • Easily approved by team leaders
  • One click application to wages and salaries
  • Import from Excel

Reports and payments

  • Health insurance companies, Czech Social Security Administration, Czech Statistical Office
  • Updated forms
  • Tools for online submissions

Calculation of vacation entitlement

  • Based on different employment contracts
  • Based on changes in the contract
  • Based on changed working hours

Reports

  • Reports made easily with a tutorial and suggestions

Hot-line

  • Call support
  • Extended working hours during the closing period

CIO

By using OKbase, there is only one database which makes the system less vulnerable to attacks. No installations are needed and you can sign in using SSO. In addition to role competences and user groups, we also have integrated audits.

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Easy administration

  • No installation is needed and only application server is updated not the app
  • Only one database for all users, modules and settings are backed-up

Security

  • Compliance to internal rules and role management using AD user's validation
  • System audit tracks the user, IP address, etc.

Integration and development

  • User-defined imports and exports (file, view, service)
  • Diversity of modules

Delivery and installation

  • On premise
  • Outsourcing
  • Hosting
  • SaaS

Manager

You as a manager will appreciate 24-hour access to OKbase not only from your desktop, but also from your mobile phone or tablet. You can easily plan your business trips, authorize vacations or approve attendance for payroll. You will reduce your daily paperwork and thus save your time for other important tasks.

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Requests and approvals

  • Attendance
  • Vacation/Leave
  • Business trips
  • Training and courses
  • Remuneration, bonuses
  • Targets and tasks for upcoming period

Attendance Management

  • Time worked/time in/time out/time on break
  • Vacations/sick-days/home office
  • Scheduling
  • Integrated with company calendar

Recruitment

  • List of applicants and current stage of the recruitment
  • Positions
  • Assessment
  • Notes

Appraisals

  • Using templates and previous results

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  • All tasks which have to be completed are clearly structured

E-mail notifications

  • Only urgent and the most important tasks

Mobile access

  • Immediate access from your mobile phone or tablet

Reports

  • Always up to date
  • Various types of formats

Legislation updates

  • Regular updates of legal changes in regards to Czech attendance and workplace health and security regulations

Have a question? Need more info? Send us a message.

Our business managers will happily contact you.

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