Features

Self-service portal

Your employees make a significant contribution to speeding up personnel management processes.

With self-service, you can reduce the number of administrative tasks and eliminate unnecessary processes. In short, you gain time for strategic work. The dashboard highlights important missions and events.

• Attendance
• Vacation
• Personal data
• Business trips
• Evaluation
• Recruitment
• Training and Education
• Canteen services

Access anywhere, anytime

Even outside the office, you are still connected.

OKbase is accessible via a web interface and is fully responsive. The display adapts intuitively to mobile phones, tablets, and large screens. You can work in OKbase from anywhere at any time. We support the latest web technologies.

Smartphones are now well established as the predominant means of communication among employees. That’s why we also have developed individual mobile apps making it as easy as possible to use certain features:

• OKbase terminal – a mobile terminal for recording arrivals and departures using GPS, NFC or home Wi-Fi network
• OKbase shifts – shifts planning and trading via Shifts Exchange that includes notifications

Security

A highly secured and stable system with easy administration. You can use the integrated audit function as well.

• Internal management of rights and roles using AD authentication of users.
• Audit contains information about the logged-in user, IP address, and more.

Everything works within a single database. Users do not need to install anything and they log in using SSO.

• No client installation, and only the application server is updated.
• Just one database is backed up for all users, modules, and settings.

Reports and setups

Simple and fast creation of reports and statistics:

• Payroll costs
• Fluctuations
• Workload
• Cost of staff qualifications
• Seasonal trends
• Gender issues

Management information

Customize the extensive array of predesigned setups to suit your needs. You can either present your data in graphs or in interactive setups, then make them available easily to anyone who needs them via the web self-service.

Setups

Choose the setups you need for your work. You even can partially parameterize the setups.

• PDF
• XLS, XLSX
• DOC, DOCX
• ODS, ODT
• print setups
• Mail Merge in MS Word

iReport

An open-source tool for creating graphical reports creation or complex calculations and queries.

Legal and regulatory

We take full responsibility for keeping you up-to-date with current and new laws and regulations. You can rely on OKbase always to comply with currently valid laws and regulations and to be updated regularly. Whenever there are changes in law, we incorporate them well in advance so that the operation of your company is not jeopardized in any way.

• Employment relations
• Tax regulations
• Social security insurance
• Pension insurance
• Health insurance
• Sickness insurance

We also regularly organize popular seminars for our customers on legislative developments (relating to income tax, employment of foreigners, online sickness reporting by doctors, and more).

Integration

Would you like to have everything in one system and not switch from one application to another? OKbase will be your ecosystem for other third-party systems and you and your employees will log in to only one place.

What can be connected and how?

• Access systems
• User identities administration
• Cafeteria
• Wage advances
• Digital signatures
• Education
• E-learning

Administration and support

Paying just one fee gives you access to the entire OKbase system, including its setup, operation, and technical support.

Leave it to us to deploy new versions with legal and regulatory changes.

• Providing a professional datacenter
• Daily backups for the past 14 days
• Emphasis on high levels of security and connectivity
• Continuous system development
• Possibility for individual customization

OKbase Cloud

We will ensure the system’s operation in a professional data center, providing security for all your data, including daily backups.

We guarantee the availability of the OKbase application at a high level of 99.98%. We monitor in 24/7 mode all system resources and loading of servers running in clusters.

• In the cloud, securely and reliably
• Everything in one place within OKbase (attendance, payroll accounting, canteen services, personnel management, training catalogue, benefits including cafeteria or early payment)
• Connected to your enterprise IS, to your ERP, projects, warehouses, and other systems
• Digital signature integration
• Always one system – no data migration from old to new versions

SaaS (Software as a Service)

You use the service while we attend to its ongoing maintenance and development.

You pay only a monthly fee, not an implementation fee.

We also support other operating models:

• On-premise
• Outsourcing
• Hosting