Personnel management

Personnel managers dashboard

All your notifications are in one place.

• Always up to date

• Past and upcoming deadlines
• User-defined configuration of notifications (before and/or after)
• Setup of e-mail notifications for each user separately

Helps you ensure ongoing follow-up for:

• Employee evaluations
• Recruitment
• Incoming and departing employees
• Vacation, attendance, and shift scheduling
• Medical checks and workplace health and safety procedures
• Training and Education
• Certificates
• Travel orders
• Work equipment
• Benefits
• Work anniversaries

HR processes support

Informing the employees

• Pay slips, unfulfilled training/medical checks, registrations for training/courses, evaluations, requests (vacation, business trips)

Informing the employer

• Timesheets, registrations for training/courses, evaluations, employees’ life situations

Approval processes

• Vacations, business trips, remuneration/bonus proposals

Organizational scheme and systematization

• Organizational units’ chart, including history
• Relationships and competencies chart
• Definition of management and authorization levels
• Various graphical displays (including photographs of employees)
• Systematization of work positions and job descriptions

Setups and reports

• Create setups and reports by yourself using a simple guide
• Distribution to anyone via self-service
• Always up to date and offered contextually
• Templates for bulk printing of contracts, payrolls, etc.

Consent records

• Data categorization
• Personal data extraction and export
• Deletion and anonymization tool
• Demonstrability and revocability of consent

For all items requiring consent, OKbase will allow consent to be given/revoked and record this fact. The proof of consent is based on the user entering their password.

Evaluation

The evaluation system is widely configurable according to your needs. You can evaluate directly in the web self-service. The evaluation results can be used as a data source for other internal processes (e.g., bonus distribution, definition of training needs).

Domestic and foreign business trips

Complete administration and recording of employees’ domestic and foreign business trips. Approval of travel proposals, reports and billing is done simply in the web self-service or on your mobile. Reimbursements are always generated in accordance with applicable laws or company policies. Reimbursements and expense settlements are automatically reflected in payroll and accounting systems.

Recruitment

The system guides you through the complete recruitment process from the announcement of a new position to closing the employment contract. You have a clear overview of all internal and external candidates. Evaluators need never miss an interview, and their notes about candidates can be shared online.

Training and Education

Improve the organization of company training with the Mentor module

• Assigning courses by position directly from the Personnel module
• Signup for live events with automatic calendar creation
• Automatic monitoring of validity and renewal of statutory training
• Basic set of mandatory training included in the platform price: occupational health and safety for employees and managers, fire protection for employees and managers, workplace first aid, and driver training for company drivers
• Custom e-courses, study paths, competency models, tests and certifications
• Detailed reporting for HR
• User interface adapted to your company's visual identity

Benefits

• Connection to existing systems of the company’s benefits cafeteria.
• Entitlement records (food vouchers, sports and culture allowance, pension insurance, etc.)
• Tracking of drawdown and linking to the payroll system